Location: OaklandFull Time Job ID: 57517 Job Posting
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Position Base Oakland
Location Any UC campus
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
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UC Systemwide Procurement is the procurement/supply chain hub for the University of California system, with over $10 billion in annual spend. We partner with campus procurement offices to develop and implement systemwide supply chain strategies and policies that leverage UC's vast purchasing power to optimize spend and deliver positive social and environmental impact. Our systemwide partnership across 10 UC campuses is transforming how UC purchases goods and services to maximize benefit to the UC system while improving quality and service to our campuses and beyond. We apply best-in-class sourcing methods with emphasis on sustainability and supplier diversity, invest in leading tools and technology, and cultivate strategic supplier partnerships to source the highest quality products and services for the absolute best value. Nationally, UC Procurement is a public procurement role model. As a lead agency for cooperative purchasing, UC contracts are leveraged by over 3,500 public education and government agencies in all 50 states. These organizations depend on and benefit from UC's expertise, knowledge, reputation, and economies of scale to minimize spend and maximize value. UC Systemwide Procurement fosters an environment for continuous improvement and a growth mindset culture. Our team of approximately 50 dedicated professionals is comprised of specialized portfolio sourcing managers, highly skilled data analysts, efficiency-driven business analysts, knowledgeable functional area administrators, and responsive support staff. UC Systemwide Procurement is a high-performing strategic department essential to the financial and operational health of the University of California, with high impact at the state and national levels.
Position Summary The Hospitality and Food spend portfolio category manager is an essential partner to the Dining Leadership Council. The DLC consists of Executive Directors or Directors that lead the campus dining organizations. Working with a high degree of autonomy as a Spend Portfolio team member under the direction of the DLC and Spend Portfolio Manager, the category manager will collaborate with the DLC to develop, prioritize, resource and execute against the portfolio and category strategies to leverage annual category spend in the range of $300-$800 million and produce best-in-class supplier contracts. The category manager will also collaborate with the Sustainable Food Working Group (SFWG) to develop strategies to meet the procurement goals of the University's Sustainable Practices Policy. Applies expertise, experience and relationships in sourcing, procuring and managing supplier relationships in the field of food and hospitality, in the use of advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on categories of broad and diverse complexity where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Contacts are both internal and external to the department at all levels.
40% STRATEGIC PLANNING AND FINANCIAL ANALYSIS
Collaborates to develop and implement hospitality and food spend portfolio and category strategies to meet procurement goals.
Execute on strategic sourcing opportunities and strategies that meet the needs of the University.
Analyze spend by category using appropriate business metrics, modifying portfolio and category strategies to maintain flexibility in responding to new opportunities or changing University business needs.
Develop and maintain category specific knowledge including leading practices and trends.
Collaborate with the Sustainable Food Working Group (SFWG) to develop strategies of the University's Sustainable Practices Policy.
Participate in the development of a forecasted sourcing/projects pipeline that prioritizes sourcing initiatives to pursue and tracks significant on-going DLC requirements, cost savings, sustainability goals and execute against a portfolio strategy.
Analyze category products and market opportunities for the Hospitality and Food Spend Portfolio and establish/lead system-wide stakeholder teams to gather requirements and collect input/feedback as needed during other project phases.
Identify and investigate continuous improvement opportunities.
Work within a virtual team environment through all aspects of the RFI/RFQ/RFP development process, including market research, proposal/quote evaluation, negotiating, execution and implementation of contracts for hospitality and food category.
Review and analyze internal factors and external market conditions and in the context of the Portfolio, Category and sub-Category strategy to ensure strategic sourcing agreements have favorable pricing, terms, conditions, rebates, etc.
Coordinate the review of proposed contracts with respect to financial terms, usage restrictions and procedures, intellectual property rights, services terms, University liability, alignment with the procurement goals of the University's Sustainable Practices Policy, and conformance with University policies and applicable legal guidelines.
Manage the administration of system-wide strategic sourcing contracts from award through termination to ensure compliance.
Track supplier performance and customer satisfaction with established agreements. Monitor contract implementation and track vendor performance and customer satisfaction with agreements.
Identify internal and external risks that may impact the work of the spend portfolio. Develop and execute appropriate mitigation strategies to minimize risks becoming issues. Participate in efforts to develop and maintain policies and procedures for the operation of procurement and sustainability activities.
10% CLIENT SERVICE
Promote understanding of UC agreements to optimize utilization, reduce cost and obtain stated objectives.
Work with the DLC and UC community and coordinate efforts to monitor and encourage compliance with agreements.
Work with campus clients to understand and resolve problems with agreements or supplier performance.
Develop and maintain collaborative working relationships with DLC, SFWG, UCOP Office of Sustainability, critical internal Client stakeholders and campus procurement team member across the University of California system.
10% DATA MANAGEMENT AND REPORTING
Manage information to support effective reporting, including annual sustainable food spend reporting.
Design and execute reports to analyze spend, contract pricing, and / or payment data to support sourcing / planning efforts.
Monitor relevant procurement metrics for all centrally managed categories and address below target performance.
Utilize state of the art electronic systems to perform spend analytics, conduct on-line bidding events and manage resultant awards to insure user adoption and supplier performance through integrated contract management software.
Research (understand, track, anticipate) and provide benchmark (industry, cost, best practice) information for key commodities.
Experience Required Qualifications
Minimum of 5 years of experience in hospitality and Food strategic sourcing, supply chain management, procurement or related experience.
Minimum 3 of years demonstrated high level of product / service expertise, including leading negotiations.
Skills and Abilities Required Qualifications
Ability to build and maintain credibility as an expert within a specific category with key stakeholders.
Demonstrated understanding of food categories.
Demonstrated experience working in a collaborative team environment, building consensus, promoting an exchange of information among technical and business collaborators and leading stakeholder teams and multi-party negotiations.
Demonstrated knowledge of and experience using various proven negotiation methods, and the ability to critically analyze a negotiation. Excellent experience with cost modeling and related financial analyses and small business inclusion in sourcing strategies.
Demonstrated knowledge in the development of spend portfolio strategies, opportunity assessments, category profiles, strategic sourcing plans and supplier relationship management.
Knowledge of sustainable food production certification programs (such as USDA Certified Organic, Fair Trade Certified, Certified Grassfed, Seafood Watch, etc.) and associated sustainable food production practices.
Demonstrated ability to lead and advise cross-organization workgroups.
Required skills associated with directing a purchasing function, ensuring adherence to purchasing practices and guidelines.
Very strong customer service and interpersonal skills and the ability to coordinate work with others, both internally and externally, to accomplish tasks.
Demonstrated effective written communication skills; including RFP and contract development, concise business memos presented to executives to make recommendations, and written announcements that will be read by a wide audience. Demonstrated verbal communication skills, including the ability to manage one on one conversations, small team meetings and groups of campus stakeholders. Demonstrated ability to develop visual presentation materials and deliver effective and persuasive presentations of strategies and progress to leadership.
Demonstrated ability to analyze problems, identify and consider potential solutions, and make timely recommendations. Works with others to effectively address issues when they occur. Excellent organization skills, including meeting facilitation and decision making.
Demonstrated experience in use of Microsoft suite of productivity applications with a minimum of 5 years' experience with preparing spreadsheets for analytical purposes, and 5 years developing PowerPoint presentations.
Demonstrated understanding of and ability to develop and comply with a complex array of university policies and state and federal laws that govern acquisitions.
Knowledge of the specific category field in higher education, including suppliers, distribution models, products, and equipment.
Knowledge of business and delivery models including research cores, centralized warehousing, and storehouses.
Education Required Qualifications
Bachelor's degree in related area and/or equivalent experience/training.
Licenses and Certifications Preferred Qualifications
Certified Professional in Supply Chain Management
Travel Requirements 25% Occasional visits to other campuses and UCOP
This position is headquartered at the UC Office of the President but the selected candidate may be located at any UC campus. Remote candidates willing to relocate to California may be considered.
SALARY AND BENEFITS
Job Title: Strategic Sourcing Professional 4
Job Code: 005917
Salary Grade: Grade 25
Payscale: $133,000 - $153,100, commensurate with experience
Full Salary Range: $105,500 - $200,700
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is September 6, 2023. The position will be open until filled.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.