IFMA Foodverse

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The Department of Otolaryngology – Head and Neck has an outstanding opportunity for a Financial Analyst to join their team.

POSITION PURPOSE

Under the direction of the Associate Director of Finance and working along with Grants Manager, the Financial Analyst will perform a variety of complex analysis, financial statement, budget report, revenue and expense forecast, and research budget revision support functions for the Department of Otolaryngology- Head and Neck Surgery. The analyst will provide analyses and reports to support the financial decision to ensure the long-term financial health of the department.

POSITION COMPLEXITIES

The Department of Otolaryngology – Head and Neck Surgery is a growing clinical department within the School of Medicine. The responsibilities of this role require in depth knowledge of budgeting, forecasting, and analysis to mitigate budget deficits that can put the department’s financial health at risk.

POSITION DIMENSIONS AND IMPACT TO THE UNIVERSITY

This position is responsible for designing, developing, evaluating and interpreting financial information systems and budget/fiscal policies and procedures for Oto-HNS leadership. This position provides operating or capital budget analyses and prepares/analyzes fiscal and narrative reports for use in developing institutional budgets, allotments, and redistribution/fund requests. In addition, this position provides complex technical fiscal analysis and financial reporting including planning, interpreting and review of a fiscal operation involving an overlap or combination of disciplines to achieve the strategic goals of the organization.

DUTIES AND RESPONSIBILITIES

Financial Reporting and Analysis: 30%

Design, develop, evaluate and interpret financial information and budget fiscal policies and procedures for the management of OTO-HNS programs.
Prepare analyses and audit program plans and budget requests; evaluating financial alternatives and recommending appropriate action.

Employ working knowledge of UW financial and accounting systems and databases extracting financial data to design and maintain complex financial reporting/analytical tools that ensure accuracy and increase efficiency of regular and ad hoc report preparation

Apply intermediate to advanced expertise in excel (e.g., v-lookup, pivots, conditional formatting, simple logic and statistical formulas) to build efficient and accurate ad hoc and recurring financial reports

Develop, analyze and present financial reports for department operational budgets including state, clinical, gift, grants, contracts, cost center and/or self-sustaining accounts.

Under the direction of the Associate Director, conduct various analyses and modeling involving fiscal/budget data; develop long-term planning documents in support of the strategic goals; integrate and align activities with organizational direction/mission.

Participate in the planning of new programs by conducting analysis of unit needs and resources and making expense/revenue projections.

Train staff to accurately and efficiently use Workday and reporting tools/templates.

Provide quality assurance reviews of programmatic reviews and reporting.

Work with Associate Director of Finance to manage fiscal year-end closing processes

Process Improvement and Other Projects: 30%

Under general direction, with the Department Associate Director and other key stakeholders, participate in process improvement initiatives related to finance and payroll functions within the department.

Perform detailed requirements analysis, documentation and needs assessment as part of the UW Finance Transformation Program Initiative (UWFT) in partnership with the Department Associate Director.

Develop, modify and maintain multiple record keeping and reporting systems for varied and complex sources of funding.

Develop procedures for implementation, execution, control and review/audit of finance operations.

Interact with University, School of Medicine and funding agency staff to exchange information or confer on technical questions related to departmental budgets.

Identify and assist in implementing administrative and fiscal process improvements that focus on efficiency and accuracy.

Provide training and orientation to faculty, trainees, staff and students in Department finance procedures and processes in current and future UWFT financial system.

Create reporting processes to support continuous processes improvements as requested.

Coordinate with team to update financial processes to increase efficiencies and accuracy

Participate in department administrative team by providing support as needed for general administrative activities (e.g., mail distribution, office supplies, etc.)

Oversee and manage department equipment inventory.

Perform other duties as assigned

Payroll Management- 20%

In collaboration with HR, manage payroll for faculty, staff, fellows and residents in OTO-HNS.

Interpret and understand complex academic medical faculty compensation principles and practices; take appropriate payroll related action on principles; provide narrative on rational for decisions; inform and document clear policies and procedures.

Work with departmental HR Manager, process new hires; extend, change, separate and terminate appointments and budget distributions.

Work with Grants Manager and Principal Investigators to monitor personnel salary distributions/costing allocations and appointment start/end dates.

Consult with the Dean’s office and the ISC to resolve payroll problems.

Analyze payroll process and implement procedures to streamline processes, reduce errors, and increase efficiencies.

Responsible for Leave and Time Reporting for staff in the department.

Administer retroactive salary transfers within the University financial system.

Assist staff with questions regarding benefits, leave and related topics that may affect pay status.

Ensure procedural compliance, accuracy, and that deadlines are met.

Purchasing/Travel: 20%

Process travel reimbursements for faculty/staff; ensure compliance with state and institutional regulations and procedures.

Perform Procard and CTA reconciliations – investigate/resolve any discrepancies as necessary.

Serve as fiscal resource to assess and determine best mechanisms for acquisition of products/services to meet department needs.

Work with PI’s and in collaboration with the fiscal team, review purchases for expiring budgets to assure timely purchasing and receipt of goods or services.

Maintain an understanding of purchasing allowable based on fund source type including food and alcohol policies, grant control flags and object codes.

Place orders, check order status and resolve problems:

Perform online purchasing functions

Prepare, track and route purchasing documents for departmental budget reconciliation

Process returns and obtain applicable documentation

MINIMUM REQUIREMENTS

Bachelor's degree in business, management, finance or related field and/or at least 2-3 years' experience in financial analysis and reporting.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

Experience with MS Office Suite

Must have a strong attention to detail, demonstrated time management with the ability to work effectively under the pressure of deadlines.

Strong analytical and problem-solving skills

Good written and verbal communication

Ability to use discretion and maintain confidentiality

Ability to work both independently and collaboratively

DESIRED QUALIFICATIONS

Experience in an academic healthcare environment

Experience with Workday; willingness to learn new systems and operations

Experience with UW systems including Workday, ARIBA, MyFinancial Desktop, PaymentNet, SIMS, OASIS, EDW

Ability to manage high-volume workloads by multi-tasking, coordinating with peers and communicating with customers as required.

Ability to balance complex and competing priorities in a deadline-driven environment.

Ability to identify potential risks and obstacles which may hinder successful completion of deliverables and achievement of project goals.

CONDITIONS OF EMPLOYMENT

Hybrid or remote work schedule possible.

Application Process:  

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.