In this exciting role, you will provide high-level professional service to the Principal Investigators (PI) and staff in the ESDR Division and serve as backup to the balance of the Administrative team. You will provide a high-level of independent judgment, initiative, and discretion and use initiative and creativity to address complex issues and problems and to identify solutions that meet Division management needs. You will be responsible for supporting the division through independent planning, organization, prioritization and timely execution of tasks as well as will apply professional standards and Berkeley Lab policies to meet key programmatic and administrative needs of scientific staff.
What You Will Do:
Utilize procedures, resources and provide recommendations for moderately difficult to complex tasks to meet administrative needs of the division's Principal Investigators (PIs). Ensure that solutions are compliant with Area, Division and Laboratory policy.
Coordinate and manage all aspects of high-level meetings, visits and seminars for the division, including audio/visual arrangements, agenda, event approval, and food service. When necessary, assist ESDR Admin team members in coordinating high-level meetings and visits, and seminars.
Utilize specialized knowledge of operations concepts and practices to develop, organize, collect, and synthesize content for highly professional and technical and presentation material, scientific reports, and publications, ensuring documents meet DOE, Berkeley Lab, and other requirements.
Exercise discretion and independent judgment to interact effectively and at a high level of professionalism with a variety of individuals from various levels across the organization and external stakeholders.
Assist in evaluating/updating content for division and research group websites, and assist with special projects and process improvement, as needed.
Assist scientific staff with coordination of proposal materials, interfacing with Area Pre-Award analysts and the ETA Program Development Office.
Utilize a variety of LBNL systems and Google apps; process travel requests and expense reports, submit requisitions, maintain CRM database and develop tools for Division use
Monitor administrative aspects of intra-university transactions (IUTs) to obtain services from UCB facilities to support research groups.
Understand Senior Staff Members' operations, priorities, and responsibilities and use independent judgment to help support the Sr. Administrator and Administrative staff.
Interact with other Berkeley Lab departments to secure and coordinate Laboratory support and services for ESDR.
Additional Responsibilities as needed:
Help fulfill the overall goals of the Division by performing additional tasks as assigned when the need arises.
For consideration, please apply by August 1, 2022 with the following application materials:
Cover Letter - Describe your interest in this position and the relevance of your background.
What is Required:
BA/BS desired and a minimum of two to four years experience or an equivalent combination of directly related experience independently providing support to a large or complex group.
Substantial and comprehensive knowledge and experience using Microsoft Office Suite (Word, Excel, PowerPoint), Google applications, and video conferencing systems (e.g. Zoom).
Excellent written and verbal communications skills.
Demonstrated ability to take initiative, assume responsibility and remain flexible in a fast-paced environment with competing priorities
Demonstrated ability to anticipate and identify service needs and independently develop solutions.
Demonstrated skills in meeting and event coordination, tracking and data management, organization and preparation of meeting materials and reports.
Demonstrated initiative and excellent judgment in exercising discretion to interact effectively with a variety of individuals and organizations.
Demonstrated experience and flexibility as a team player, as well as in leading a team.
Experience with working in a research environment
Knowledge of DOE, UC and Division policies, procedures and systems
This is a full-time career appointment, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Based on University of California Policy - SARS-CoV-2 (COVID-19) Vaccination Program and U.S Federal Government requirements, Berkeley Lab requires that all members of our community obtain the COVID-19 vaccine as soon as they are eligible. As a condition of employment at Berkeley Lab, all Covered Individuals must Participate in the COVID-19 Vaccination Program by providing proof that vaccination requirements have been met or submitting a request for Exception or Deferral. Visit covid.lbl.gov for more information.
Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to continue building community with these shared values and commitments. Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.