JOB POSTING The worksite location for the Dining Principal Financial Analyst is in Scotts Valley.
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinationsarerequiredfor Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 03-28-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
Colleges, Housing and Educational Services (CHES) is a multi-funded organization within the Business and Administrative Services (BAS) division at the University of California (UC) Santa Cruz. CHES provides leadership in the areas of college student life and residential services, housing services, facilities, employee housing and capital planning, dining services, conference services, early education services, the Bay Tree Bookstore, ID card services, and business and financial analysis for these areas. Through these units, educational and developmental programs and services are offered to all members of the campus community including students, faculty, staff, children and external constituents.
CHES provides on-campus housing and dining services to nearly 9500 undergraduate and graduate students in ten residential colleges and six multi-college affiliated residential communities which support single students and students with families.
UC Santa Cruz Dining is instrumental in the success of our students as well as providing services to staff, faculty and guests of the campus. Our mission is to be committed to: creating a diverse, safe, fun and trusting environment for our guests and team; building an innovative dining program providing high quality service and food while embracing social, nutritional and financial responsibilities.
Under the general supervision of the Director for Dining Services, the Dining Principal Financial Analyst will provide management and oversight of all fiscal operations within Dining Services, establishing operating budgets, performing financial and budgetary control and analysis, monitoring expenditures, establishing and administering food and beverage cost control systems and policies, and reporting financial performance. The Principal Financial Analyst will be the primary financial contact for Dining Services and will work in close collaboration with and under the guidance of the CHES Business & Financial Analysis Director regarding financial matters.
Salary Information: $90,000 / annually
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: Scotts Valley, CA
Union Representation: Non-Represented
Job Code Classification: 007710 - FINANCIAL ANL 4
Travel: Never or Rarely
40% - Budget Planning and Financial Analysis
Provide analyses and recommendations to the Director and senior dining management to support budget development. Analyze and interpret historical and current budgets. and financial information to assist in developing annual operating budgets. Assess and make recommendations regarding departmental requirements.
Provide financial analyses for Dining Services, including budget and transaction queries to support decision-making.
Review Dining Services managers' requests for budgetary proposals, and make recommendations regarding the financial feasibility of the proposals to the Director.
Develop budgets, integrating elements of revenues and expenses such as food and labor costs, to uniforms and equipment from multiple sources/systems.
Project financial scenarios in response to growth in sales of dining board plan, retail operations, hospitality services and catering.
Analyze financial reports and data to develop draft annual budgets for the consideration of the CHES Rates Committee (CHES Rates, Recharges and Fees Committee).
Serve as a key member of the CHES Rates Subcommittee.
Work directly with CHES Business & Financial Analysis for development of all rates, recharges and fees associated with Dining Services
35% - Budget Management and Cost Analysis
Develop reports, spreadsheets, analyses, and projections to support budget management Ensure compliance with system-wide, campus, Business and Administrative Services (BAS) divisional, and CHES unit financial policies and procedures.
Develop and maintain multiple complex budget models utilizing data from multiple soruces/systems including academic year operating budget, mid-year budget, weekly and monthly updates/reports, and Summer operating budget.
Evaluate financial transactions in light of budget plans, past spending patterns, and projections
Ensure the timely and accurate reporting of all sales and revenues.
Ensure that all operating costs, including salaries, wages, and the associated benefits costs are accurately reflected in the financial system
Review and analyze cost of goods and services for various periods and locations, including residence dining halls, catering, bakery and retail outlets in collaboration with Dining Systems Manager and other interested parties.
Analyze actual variances against budget. Review and validate monthly income and expense reports. Initiate accounting corrections to income and expense transactions as required.
In collaboration with Director of Dining Services and other University partners, develop and provide a vision with clear direction to the Unit Managers, CHES, and departmental financial goals, requirements, and practices. Implement and maintain appropriate financial controls in Dining Services
Advise leadership regarding departmental budgets. Advise management and staff to ensure that all appropriate financial policies and practices are followed to ensure the best fiscal and budgetary practices.
Work cooperatively with all facets of CHES and UCSC to provide excellent customer service to diverse clientele, including understanding needs and expectations of the same. Ensure that customers receive effective and responsive service.
Maintain positive working relationships with open channels of communication, welcome diversity, and exemplify UCSC Principles of Community.
15% - Data Collection and Reporting
Provide weekly, monthly, annual and ad-hoc data and reports as required to support system-wide, campus, Business and Administrative Services (BAS) divisional, and CHES unit financial reports and analyses.
Provide recommendations and financial reports to Senior Managers and supervisors to support sound financial decision-making.
Collaborate with the Dining Systems Team to set up and maintain financial reports related to all income and expense line items, such as General Ledger, Weekly Flash Report, etc.
Collect and analyze information from the food service management systems and integrate the data into financial reports.
Maintain current and accurate accounting records for all sales and various payment methods, including credit cards, recharges, etc.
Acts as Principal Investigator (PI) for all Dining ProCard reconciliations.
Collaborate with system-wide, campus-wide, BAS, and CHES directives to collect, validate, and analyze data and reports
Acts as Dining Event Order Approver (EOA) where authorized.
Support CHES Business & Financial Analysis regarding Dining Services special financial projects.
10% - Supervision
Provide supervision for Financial Assistant and other Dining Services financial support staff and students.
Provide supervision, training, and direction to the Financial Assistant and other staff or students supporting Dining Services fiscal operations.
Provide development and training opportunities to ensure that the Financial Assistant attains the necessary knowledge and abilities to excel in the position.
BA or BS in Accounting or Business Management, and / or equivalent experience / training.
Strong demonstrated experience and skills in budget management and financial analysis including but not limited to cost accounting,developing, analyzing and interpreting financial reports, inventory and purchasing.
Thorough working knowledge of and experience with generally accepted accounting principles with emphasis on cost accounting.
Strong demonstrated experience in developing, maintaining and utilizing complex database and spreadsheet programs. Ability to utilize computer systems, databases and complex spreadsheets for financial analysis and projections.
Strong demostrated ability to analyze current financial reports structure and architecture, anticipate and propose solutions to evolving needs and division environments
Excellent problem solving and math skills. Strong attention to detail.
Excellent organizational skills with the ability to prioritize a heavy workload with the pressure of deadlines and frequent interruptions.
Excellent communication skills to provide clear written and verbal reports and to interact successfully with constituencies inside and outside the University.
Ability to design and present budget and financial reports and information in clear language and easily comprehensible formats To financial and non-financial audiences.
Strong demonstrated project management skills, Including ability to take leadership of initiatives and projects.
Excellent judgment and discretion in handling confidential and sensitive issues and information.
Experience working closely with others in a collaborative team-based environment.
Excellent interpersonal skills to maintain good working relations with diverse groups and individuals at various levels within the organization.
Ability to hire, train, supervise, and motivate staff.
Advanced Excel modeling skills, experience with the Basic, (or Visual Basic/other) programming language, SQL or other database query languages.
Experience in budget analysis in the area of Dining Services, restaurant, and/or hospitality field.
Knowledge of UCSC or other enterprise resource planning systems, including BANNER , Financial Managers Workbench, SAP InfoView And Oracle EPM.
SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.
Must possess a valid license to drive in the State of California and be able to participate in the Department of Motor Vehicles (DMV) pull notice program.
Interviewees will be required to provide a current DMV record.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
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The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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