IFMA Foodverse

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35

Position Summary

The Department of Pediatrics is seeking a Program Manager to join our team in a full time position to work within the division of Pediatric Cardiology. Columbia University Irving Medical Center???s Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have several active Clinical trials available to our patients. This position will support the department by providing Research Management and QI expertise to our Division and the Heart Center.

Responsibilities

• The Congenital Cardiac Research Collaborative (CCRC) Program Manager (PM) will work both independently and collaboratively with a multidisciplinary, multi-institution collaborative to measure outcomes, establish benchmarks and improve care in pediatric and adult congenital cardiology.  The PM will be required to work in collaboration with the CCRC PIs team analysts, business and finance departments, regulatory and legal contracts offices and research coordinators across multiple institutions to manage both tactical research efforts and strategic operations for the collaborative as a whole.   

  We seek a person with experience and graduate training related to public health, research administration, health economics, public service, epidemiology or other related field.  The ideal candidate is an organized and proactive team player, interested in working collaboratively, with proven ability to multi-task and manage multiple, complex projects simultaneously.  We are particularly looking for a person passionate about making the health system work more efficiently and effectively for children and in growing as a member of our team. 

  Specific Duties and Responsibilities

  Research Study Management

  Directs, manages, and oversees the daily administrative components of multiple, complex projects 

  Plans, develops, implements, and coordinates all CCRC research projects both tactically and strategically

  Ensures assigned projects are delivered within scope, schedule, budget, and quality levels are consistent with partner/customer expectations.

  Routinely develops research protocols, SOPs, MOO, CRFs, etc. 

  Monitors project status and coordinates team study specific meetings

  Works collaboratively with the PIs, co-investigators, analysts, coordinators and other key stakeholders to aid in the development and implementation of study protocols and interventions

  Identifies and resolves issues related to projects

Data Quality, Assurance and, Auditing

Designs and implements systems to assess, collect, maintain, and analyze data

In collaboration with the CCRC biostatistics chair, manages all quality assurance efforts

Develops standardization processes for data auditing efforts

Handles all data maintenance efforts including creating REDCap data collection modules, monitoring, and training staff on data entry, auditing and quality assurance protocols 

Regulatory adherence

Manage research regulatory requirements, including writing and maintaining appropriate Institutional Review Board (IRB) applications

Onboard all members to respective IRB 

Ensures completion and adherence to established Data Use Agreements (DUA) for each institution and specific research study as necessary

Addresses project issues and escalates complex issues to CCRC Studies Chair and Data Coordinating Center (DCC )

Team Meeting and Conference Management

Conducts team meetings to discuss project status, deliverables and issues

Create and handles distribution of all agendas and meeting minutes

Generates interim progress reports, final reports, evaluation, and other information for weekly calls and biannual conferences 

Coordinates and conducts biannual CCRC Conference

Handles all necessary conference communication and event planning needs:

Hotel and travel booking

Food catering needs

Ensure all CCRC specific materials and templates are prepared for all presentations

CCRC Productivity and Scope

Monitors and evaluates operational effectiveness and initiatives necessary for improvement

Develops framework and manages tracking of interdependencies within or across projects and in regard to the CCRC productivity

Create and maintain metric tracking systems to assess team member/  PI participation, authorship and productivity and team communication and engagement   

Establishes and implements short- and long-range goals, objectives, policies, and operating procedures

Ensures deadline adherence for all projects, fee schedules, communication efforts, etc.

Creates study specific and CCRC wide data visualizations and progress diagrams

Identifies and resolves issues related to collaborative efficiency and success

CCRC Team Management

Acts as primary contact across multiple departments across all institutions

Designs, establishes, and maintains staffing and an organizational structure to effectively accomplish program function; recruits, employs, trains, supervises, and evaluates program/project staff as necessary

Oversees transition of project team members to new projects

Assists in the management of new and existing partnerships / collaborations

Oversees team expansion, including assisting with writing job descriptions, screening candidates, interviewing, and managing the on-boarding of new hires

Recommends, participates in the development of, and establishes policies and procedures with the CCRC Executive Committee

Manages communications both within and outside the institution

Outreach and Philanthropy

Co-leads CCRC community liaison and outreach activities  

Works with internal team and external stakeholders for fundraising efforts, scheduling and facilitating calls/ goals and initiatives of the Family Advisory Board

Leads social media efforts ??? Facebook, Newsletter, assist social media chair with Twitter as necessary

Leads CCRC Website maintenance and new projects

Financial Management

Plans and manages budgets, contracts, and communications with all levels of research administration   

Maintains all invoice processing and ordering for study specific or CCRC group needs

Manages annual due distribution and allocation

Responsible for grant management, budgeting tracking, purchasing and distribution

Collaborates on or authors reports and papers

Assists in writing and editing progress reports, grants, presentations, etc.

May author or co-author papers or presentations

Conducts extensive literature searches and effectively summarizes reported research findings

Minimum Qualifications

Bachelor???s degree or equivalent in education and experience required; plus four years of related experience.

Preferred Qualifications

No prior knowledge of congenital heart disease is required, but a desire learn and to join a team aimed at mitigating health disparities and improving quality of care for children is a must. 

Master???s degree in public health, health care administration, or related area

2-5 years relevant experience (can be before or during Masters training) as a project manager, research administrator, research coordinator, or related field

Desire to work as a member of a mission-driven team

Ability to manage multiple competing priorities

Excellent verbal and written communication and interpersonal skills and a desire to grow as a member of the team

Excellent scientific writing skills

Strong organizational and time management skills

Attention to detail

Familiarity with research administration or public health

Highly proficient in Microsoft Excel, Word, PowerPoint, Outlook

Qualified candidates must be able to effectively communicate with all levels of the organization and want to work as a member of an interdisciplinary team

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.