The Johns Hopkins Center for a Livable Future (CLF) is based at the Bloomberg School of Public Health in the Department of Environmental Health & Engineering. CLF is seeking a Senior Financial Analyst (SFA) to join its Finance & Administration team and play a central role in the fiscal and administrative management of the Center's non-sponsored portfolio, which includes gifts, endowments, and discretionary funds. The Sr. Financial Analyst (SFA) reports to the Director of Operations and will have financial accountability of funding used to support implementing a diverse set of projects and activities aiming to advance policies that protect public health and support a healthy, equitable, and sustainable food system.
The Sr. Financial Analyst will provide professional non-sponsored fund management and analysis approximately 75% of the time. The position will be responsible for financial transactions, performing moderately complex statistical, cost, and financial analysis of financial reports and data, and preparing reports for CLF leadership and project managers. The ideal candidate will manage the development of funds including project and salary budget projections and proposals for the Center's non sponsored accounts. They will compile fiscal year workplan/requests for review and approval, work with the center's leadership team to outline projects, events, activities, and plan future projects for the center.
They will provide support and guidance to program/project directors and managers on all matters concerning budgets for non-sponsored accounts, including assistance in preparing the annual budget documents, reconciliations, proposals, and accounting. The ideal candidate will demonstrate strong skills in proactively systematizing processes and effectively coordinating program and fin / admin teams regarding fiscal matters to ensure efficient use funds and in alignment with CLF's strategic goals and objective. This position works in collaboration with the center leadership to ensure that budgets are aligned with the overall Center for a Livable Future's budgets, goals, and policies.
Specific Duties & Responsibilities:
Ensures compliance with divisional policies and the policies of the University regarding proper use of funds.
Actively participate in, contribute to, and engage in departmental financial management meetings, trainings and initiatives and ensure that new policies and other developments are quickly and efficiently applied within CLF.
Reviews and approves expenditures/financial transactions for the portfolio (travel & business expense reimbursements, shopping cart/purchasing, check requests/on-line payment requests) when center approvers are not available.
Actively contributes to the development of budgets non-sponsored funds needs including ABAs, RBAs, docket reviews, workplans and other internal processing documents.
Analyzes budget patterns and historical trends; projects expenditures and revenues and assembles budgets for final submission.
Monitors monthly revenues and expenditures, maintains historical statistical data, and reconciles accounts.
Explains accounting transactions and resolves discrepancies and other accounting issues.
Manages all gifts to ensure spending is completed in a timely fashion and adheres to donor intent.
Oversees the allocation of internal costs amongst the various focus areas as outlined in gift and strategic plan.
Serves as a liaison between department business office, SPH Business Office, External Affairs, etc.
Problem solves finance challenges and issues and informs and communicates with the Director of Operations to report on the status of current and pending issues.
Monitors, identifies, and communicates important budgetary issues such as over expenditures, revenue reductions, potential cost savings and unplanned costs.
Identifies discrepancies and provides budget analyst information necessary to prepare and post journal entries into ledgers.
Initiate and oversee gift card processing for incentives used in a wide range of project activities.
Builds financial models as needed (to evaluate future year programing, variances, etc.)
Pre and post award management of internal to JHU directed research or other research awards supported by gifts, discretionary and other non-sponsored funds.
Work with Education team and Director of Operations serving as finance coordinator for CLF-Lerner Fellowships, and other fellowships and scholarships.
In collaboration with the Director of Operations and Sr. Grants & Contracts Analyst, initiate and develop center wide training to orient staff on financial matters, including fiscal management, policies, and procedures.
Serves as an ongoing financial resource and provide guidance to project leaders and Director of Operations, including assisting in preparation of accurate budget reconciliations, proposals and accounting for non-sponsored funds including gift, endowments, and discretionary accounts.
Reviews and edits selection memos and oversees processing of independent contractors and master service agreement.
Serves on the event team committee and assist with all financial aspects of events including budget development, processing honorariums, Authorize.net and Cvent setup, SAP invoicing for registrations, etc. as necessary.
Provides hands-on training, instruction and support to administrative coordinator(s), budget specialist, and budget analyst.
Serves as security coordinator overseeing inventory monitoring and tracking of computer systems, laptops, and other office equipment.
Supervise administrative support staff (currently one Sr. Administrative Coordinator)
Serves as center's contact for HR-related processing of payroll transactions or other types of Internal Service Requests (ISR): (New Hire, Termination, Leave of Absence, Reassignment, Position Maintain, Hours Change, Salary Increase, Bonus/Supplement Pay, Overtime, Org Unit Maintain, etc.)-approximately 40 full-time employees within the center and up to 30 student RAs.
Serves as back-up/delegated Approver 1 for all reimbursements processed in CONCUR.
Lead the processing of student employment requests including providing financial reporting on availability of funds, developing seasonal hiring timeline and procedures, compiling webpage information, making offers, requesting required paperwork, sending welcome/informational emails, completing FWS paperwork, etc.
Runs various BW Analysis reports on staff, headcount, positions, salary overpayments, etc.
Assists with the hiring of temporary (Randstad) staff.
Serve as back-up for Sr. Grants & Contract Analyst for pre and post grant award management.
Proactively seek opportunities to expand financial management skills - complete at least two JHU training courses related to job duties per year.
Request or initiate bi-monthly status/workflow meetings, in addition to quarterly check-in meetings with supervisor to assess performance, strengths and areas for improvement in current position, and revisit professional goals.
Other duties as assigned by the Director of Operations.
Minimum Qualifications (Mandatory):
Bachelor's Degree required.
Five years progressively responsible related financial/accounting experience.
Three years supervisory experience.
Additional education (Master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Special Knowledge, Skills & Abilities:
On a regular and continuous basis, exercises independent administrative judgment and assumes progressively increasing responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the center.
Strong organizational, analytical, and problem-solving skills (have an insatiable desire to solve business challenges) and strong attention to details and accuracy.
Advanced knowledge in the use of spreadsheets, presentations and word processing required.
Knowledge of SAP accounting system practices and implementation within the Hopkins environment strongly preferred.
MS EXCEL – Advanced, with demonstrated knowledge of Pivot tables, formulas and other advanced Excel tools and functions preferred.
Additional Microsoft Suite (PowerPoint, Word, Microsoft teams - desired)
Exchanges non-routine information using tact and persuasion as appropriate requiring excellent oral and written communication skills.
Ability to work effectively with faculty, staff, fellows, students, volunteers, prospective students, alumni, etc.
Strong customer service orientation with internal stakeholders.
Exhibits sensitivity to the interrelationship of both people and functions within and outside the center.
Flexibility on several tasks simultaneously with ability to meet concurrent deadlines.
Ability to work for long periods of time without direction and ability to prioritize work.
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Sr. Financial Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience) Employee group: Full Time Schedule: Mon-Fri 7.5 Exempt Status: Exempt Location: JH at 111 Market Place Department name: Center for a Livable Future Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
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