UW Medicine includes Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine and Airlift Northwest. UW Medicine - Northwest is a full-service, non-profit community hospital, offering comprehensive medical, surgical and therapeutic services. With 281 beds, more than 1900 employees and a world-class medical staff, we provide innovative, technologically advanced care on a patient-friendly, easy-access campus just north of Seattle. We're proud of the acclaim we've received for our excellence in patient care and safety. Among the local, regional and national recognition we've received are: The Distinguished Hospital for Clinical Excellence Award; The Emergency Medicine Excellence Award; The Stroke Care Excellence Award; Winner of the HealthGrades Distinguished Hospital Award for Patient Safety for the last three years in a row, we’re also one of the safest places to get care – among the top 5% in the country.
Supply Chain Management currently has an outstanding opportunity for a full time TEMPORARY INVENTORY CONTROL COORDINATOR.
The Inventory Control Coordinator is accountable for managing assigned inventories through daily, weekly, monthly, and quarterly cycle counts; annual physical counts; requisitioning replenishments: seeking alternative sources and materials when necessary: maintaining communication with supported customers: monitoring supplies usage; and removing and disposing of obsolete or outdated products. The IC Coordinator organizes and leads staff in conducting periodic inventory counts, adjusts quantities and locations when necessary, and records and reports discrepancies to management. The IC Coordinator is accountable for the implementation of the UW Medicine Supply Chain Materials and Logistics strategy under the direction of the System Inventory Control Manager or entity Supply Chain leadership
Process, Quality and Service Improvement:25%
Organize multiple projects, schedules, and demands to meet shifting priorities.
Perform challenging tasks efficiently and effectively.
Anticipate problems and take corrective action prior to completing the task.
Assist in the implementation of system-wide collaborative systems and structures utilizing the distribution partner as the primary utility to improve inventory turns and reduce facility redundancies in supply logistic and warehouse operations.
Ensure system compliance for Joint Commission Accreditation and other regulatory bodies for storage and delivery of supplies as well as recalled or suspended inventory products.
Understand, communicate, and implement standardized continuous process improvement strategies to include Six Sigma and Lean to all staff. Also promote the ongoing strategic vision and goals of UW Medicine Supply Chain at the facility level so consistent implementation is carried out.
Engage in continuing education initiatives to ensure that leading-edge technologies are utilized appropriately within the system.
Exercise strong attention to detail and outstanding analytical skills.
Set challenging objectives and work against self-defined standards of excellence to continually improve personal performance.
Anticipate and take personal responsibility for customer satisfaction and service excellence.
Apply correct cycle count and other standard operations procedures.
Analyze product usage and adjust inventory levels as appropriate to optimize inventory levels at the entity.
Anticipate supply needs and communicate potential interruptions to Manager/Supervisor and customers.
Monitor all additions, deletions, and changes to main stores and to unit PAR locations and work closely with departments prior to and during product conversions.
Maintain and monitor distribution statistics. Create and submit monthly reports and others, as requested.
Independently make decisions and take action regarding supply shortages, keeping management informed, and/or make recommendations based upon analysis of information.
Perform causative research and reconciliation prior to preparing reports.
Assist in all patient supply product evaluations.
Assist in development of departmental policies and procedures, in coordination with Supervisors and Managers.
Lead entity product recalls and product returns.
Represent the entity on product committees and other committees, as directed.
Responsible for the maintenance and operation of automated point-of-use (POU) systems (Intellishelf, SpaceTrax Pyxis, etc.).
Work with Supply Chain leadership to implement system-wide standardized inventory control and cycle counting strategy to provide appropriate financial controls and management.
Responsible for partnering with UW Medicine management to pursue opportunities for reduction of expenses in equipment, supplies and service areas for all aspects of the supply chain.
Deliver cost savings and value maximization to the total cost of ownership of equipment, supplies and services while fulfilling the mission of the organization.
Assure appropriate Internal Control processes are in place across the procurement cycle functions and are promulgated throughout the enterprise.
Use principles of effective leadership to motivate, lead, and inspire others.
Leverage strengths-based leadership to give effective, meaningful feedback, develop others, and maximize employee engagement.
Maintain focus on UW Medicine Supply Chain Management Mission and Core Values.
Exercise strong leadership, facilitation, interpersonal, and communication skills with the ability to lead successful teams of individuals, motivate project participants, and communicate effectively at all levels across the system.
Provide day-to-day accountability for supply inventories, monitoring volumes, flow, and sourcing. The IC Coordinator will provide oversight for inventory-related projects and assignments. The IC Coordinator may lead work on behalf of the supervisor or as directed by management.
Information Management: 25%
Rapidly summarize information and present to others.
Optimize use of Materials Management Information System and other supply chain automation tools that work to eliminate unnecessary work, simplify necessary work, centralize simplified work, and automate centralized work.
Utilize standardized system-wide dashboard analytics to measure inventory levels, ensure proper inventory controls and other supply chain operations key measures of performance to ensure they are measured, monitored, and meet goals.
Function as Information Services Liaison for training users in current electronic requisition system.
Maintain current Materials Management Information System supplies database in conjunction with System Supply Chain Management database management teams.
Bachelor's Degree and two to three years Supply Chain Management or Finance experience.
Healthcare business operations and/or financial management experience in a healthcare setting.
Experience standardizing disparate processes
Experience in process improvement methodology, change management, project management, operational improvement
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.