At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: August 2, 2021
The ASUC Student Union is the campus 'living room,' offering everything from co-curricular opportunities to fun, creative activities. It serves all students and seeks to create an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. We derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Art Studio, Creative Lab, and Events Services. We manage and operate multiple facilities including the Lower Sproul Student Union Complex, Anthony Hall and Anna Head Alumnae Hall, which house the ASUC student government, Graduate Assembly, Multi-Cultural Center, Public Service Center, LEAD Center, SERC, Basic Needs and much more. Finally, we provide financial and accounting services to approximately 25 ASUC Government Officers, Graduate Assembly Executive Officers, and over 1,400 student groups and 40 student publications. The Student Union is a department within the Division of Student Affairs and reports to the Dean of Students.
The Finance department under ASUC Student Union is responsible for the management of Student Union budgeting and forecasting; reporting and analysis; accounting; commercial contracts and sponsorships; accounts receivable; and financial records; as well as adherence to external and internal finance and accounting policies and procedures. The Finance department also provides accounting and financial process support to the Associated Students of the University of California (ASUC), a non-profit 501(c)3 comprised of student government officials and student organizations. In support of the ASUC, the Finance department manages the accounting software of record; accounts payable and accounts receivable, vendors records; issuance of tax documents and IRS reporting; allocation of budgets; the annual audit; and monthly financial reporting. It also manages the financial portion of the web-based student organization management software that allows student organizations to view their finances and to make financial requests, as well as administers finance based training to student organizations related to this software and process.
Reviews, processes, and approves financial data and transactions. Applies professional accounting concepts to resolve financial discrepancies and manage tax implications and compliance with external regulations and internal policies.
These responsibilities include but are not limited to: approving deposits and the daily safe count; reviewing and approving requests for distributions to students and vendors; posting disbursements; preparing and approving tax withholding and issuing tax documents to students, vendors, and the IRS; entering data into and reconciling data within accounting and student organization management.
Ensures financial processing functions, which may include accounts payable, accounts receivable, purchasing, recharge billing, gift accounting, cashiering and collections, are performed with accuracy and that daily operations run smoothly.
These responsibilities include but are not limited to: creating and adhering to AP/AR policies and procedures; designs forms related to accounts payable and accounts receivable (AP/AR); researching, developing and implementing new and changing business processes for ASUC financial and accounting requests; and assessing and recommending changes to maintain compliance with federal and state requirements and internal financial / audit policies.
Effectively addresses difficult and complex customer inquiries and issues and functions as a resource to support staff on issues such as researching financial discrepancies, escalated customer service problems and vendor concerns.
Participates in audits of internal processes and records and implements recommendations for changes as needed. Ensures that the appropriate internal controls are identified, implemented, maintained, and strengthened to protect University resources.
These responsibilities include but are not limited to: advising or participating in external and internal audits; implementing updated internal controls such as the process for collection and storage of P4 student data; and creating consistent documentation detailing the process of applying internal controls such as designing job aids for the department.
Prepares analyses for financial and accounting transactions, evaluation of current and proposed services, etc. for management review and decision-making. Under general supervision, researches and gathers information from a variety of sources; prepares and presents information and reports relative to new services, tax requirements, and regulatory compliance issues.
These responsibilities include but are not limited to: preparing reports related to tax requirements for students and vendors; creating training guidance related to tax requirements; and preparing check log reports for reconciliation.
Working knowledge of financial processes, policies and procedures.
Strong knowledge of financial data management and reporting systems.
Proficiency in the use of spreadsheet and database software.
Strong interpersonal skills as well as effective verbal and written communication skills.
Demonstrated strong service orientation and active listening skills.
Demonstrated analytical and critical thinking skills with attention to detail and ability to multi-task in a high volume environment.
Strong organizational skills with sound judgment and decision making ability.
Ability to function effectively as a member of a team. Ability to adapt to changing priorities.
Bachelor's degree in related area and/or equivalent experience/training.
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
Skills to provide coaching and mentoring to support staff.
Salary & Benefits
This is an hourly, full-time, career position. Hiring range is $32.57 - $34.48/hour. For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.