Provide strategic direction, leadership, and oversight of procurement operations and supply management.
Job Code F1260M Procurement Mgt VI
Reporting to the Managing Director & CFO, the Director of Campus Services Procurement works in close collaboration with Campus Services business unit and University stakeholders to lead contract negotiations, strategic sourcing, supply chain management and other vendor engagement issues. The Director of Campus Services Procurement is responsible for developing, documenting, and implementing innovative strategies that leverage the University's buying power and drive cost savings, improve vendor relationships, enhance service levels, and create an efficient procurement process to meet business goals and initiatives. Builds strong customer relationships through thoughtful outreach, serving as the primary advocate at all levels of the Campus Services organization for priority purchasing initiatives. Manages a procurement and administrative staff of ten is support of the above endeavors.
Duties and Responsibilities:
Sets the vision, strategic direction, and annual objectives of the department as well as coaching and professional development of the procurement staff.
Initiates outreach to Campus Services community in order to build strong relationships with key stakeholders in both leadership and operational roles; collaborates with stakeholders to conceive and implement strategic sourcing initiatives.
Proactively identifies purchasing synergies across Campus Services in order to reduce costs and leverage buying power through supplier rationalization.
Negotiates business terms of vendor contracts on behalf of the stakeholders to include the writing of requests for proposal and contracts including collaboration with the Office of the General Counsel and University Strategic Procurement to manage legal risks of contractual agreements.
Investigates business, contractual, and other relationship concerns raised by vendors in collaboration with internal stakeholders.
Supports Harvard's Supplier Diversity Program by maintaining vendor MWBE/SBE status and certification records and identifying qualified MWBE/SBE for the Campus Services community.
Participates in the ongoing development of the eProcurement and related IT initiatives in support of greater adoption and utilization of best practice purchasing behaviors.
Helps ensure compliance with federal and other regulations regarding procurement. Collaborates with the Office of Sponsored Programs to provide support to federal grant recipients regarding procurement regulations.
Drives innovation and the development of potential new suppliers and alternate sources; develops spend analytics, metrics, and other periodic purchasing reporting.
Develops and implements consistent procurement policies and procedures across all Campus Services.
Manages a group of food, beverage and services buyers and menu management system administrators who support the purchasing needs of the Harvard University residential dining, retail, and catering operation.
Manages the Capital Projects Contract Administration group which supports University campus capital planning and construction project management.
Typical Core Duties
Responsible for effective staff management for a group or team of employees, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
Establish and implement short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures
Direct, develop and execute strategic sourcing strategies, best practices and initiatives that support improvements in supplier quality, delivery, pricing, lead-times, payment, etc.
Direct and oversees entire procurement process including, but not limited to, the writing of Requests for Proposal and contracts, negotiation of terms, conditions and prices, logistics solutions, supplier business reviews and implementation of performance metrics
Proactively identify synergies across the organization to reduce costs and leverage resources
Collaborate with University-wide leadership to develop procurement processes, policies and procedures
Serve as a key resource for staff on strategic procurement planning
Ensure financial compliance with University policies and procedures and applicable legal rules and regulations
Bachelor's degree or equivalent work experience required
Minimum of 10 years' relevant work experience
Additional Qualifications and Skills
MBA or Master's degree in relevant field
Knowledge of Microsoft Office Suite, intermediate excel skills
Knowledge of advanced financial operations principles
Working knowledge of federal regulations related to grant spending
CPSM; CPSD preferred.
Ability to lead and motivate professional staff in a decentralized environment. Strong analytical, written/verbal communication and project management skills. Ability to collaborate and influence business leaders to act on purchasing initiatives which optimize cost savings.
Building internal partnerships; facilitating change; gaining commitment; collaboration/teamwork; planning and organizing (project management); communication; customer focus; valuing diversity; technical/professional knowledge.
Certificates and Licenses
Professional in Supply Management (CPSM) preferred
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.