Assistant Director of Finance, Planning, and General Operations
Location: Santa Cruz Job ID: 14526
Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date for this job is:02/08/2021
Dept Marketing Statement The Center for Agroecology & Sustainable Food Systems (CASFS) is an education, research, and public service organization, and officially a research center of the Social Sciences Division of the University of California, Santa Cruz (UCSC). The organic UCSC Farm and Chadwick Garden anchor our production, research, and education activities; however, CASFS work extends beyond the limits of these physical spaces to engage the campus, the local community, and beyond. CASFS hosts innovative agroecological research and offers educational activities including practical training in organic farming and gardening, undergraduate classes, labs, internships, research projects, and service learning. We engage in community education through gardening workshops, and farmer field days at the UCSC Farm. CASFS has led the charge for more sustainable food procurement on campus and for bringing greater food security to UCSC students in need and on all ten UC campuses through our engagement and promotion of Basic Needs. Specifically, the mission of the Center for Agroecology & Sustainable Food Systems is to advance agroecology and equitable food systems through experiential education, participatory research, agricultural extension, and public service. We envision an equitable food system that empowers local communities, builds relationships, and nourishes all people and the environment. The work of CASFS is rooted in collaboration and innovation. We are committed to fostering diversity throughout the Center and equity in access to food, resources, and knowledge. From the soil to the table, we value service and operate with a commitment to respect, transparency, integrity, and accountability.
Uses advanced administrative concepts and organization objectives to resolve complex issues. Along with the Assistant Director of Personnel and Facilities, manages, plans, administers and coordinates the administrative operations of CASFS, the operations of which are significantly complex and/ or broad in scope. Reports to the Director. Performance of administrative and financial operations activities are the predominant focus of position; supervises support staff or small number of professional staff within or outside the scope of main business activities. Performs short and long term operations planning. Regularly works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Erroneous decisions or failure to achieve goals result in additional costs, and serious delays in overall schedules. The incumbent's work will support the CASFS mission to advance agroecology and equitable food systems through experiential education, participatory research, agricultural extension, and public service. The incumbent will support CASFS efforts to integrate equity into all aspects of CASFS work and programming.
Pay, Benefits, & Work Schedule Salary Information: Salary Range: $80,000 - $90,000. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: None
Employee Relations Code: Supervisor, Not Confidential
Job Duties 30% - Administrative operations include budgetary financial management and human resources and may include some of the following functions: IT, facilities, student services, recharge administration, payroll (salary) distributions, and / or contracts and grants. Has signature authority and approves requisitions < $5,000.
20% - Manages, plans, and administers a full range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program, where operations are significantly complex in terms of budgetary funding, number of accounts and fiscal compliance requirements. Participate in CASFS staff and committee meetings and planning. Assures accountability for operational and budget processes, staff FTE, finance, human resources. Primary CASFS staff contact to Social Sciences Divisional budget analyst assigned to CASFS accounts.
15% - Provides analysis for highly complex budgetary funding, financial and resource projects. Applies advanced concepts to perform analysis to determine future resource allocations on projects, including future capital projects, new/modified academic (research and teaching) programs conducted at/with CASFS.
10% - Develops and prepares complex budgets with multiple funding sources for grants, general appropriations, and endowments. Prepares short and long range planning for administrative services operations and improvements to processes.
10% - Grant compliance: May serve as special resource for pre- and post-contracts and grants work, interpreting regulations and guidelines on grants and / or contracts, ensuring expenses are paid according to contract, and / or monitoring contract and grant expenditures.
10% - Typically supervises support staff or small number of professional staff within or outside the scope of main business activities (e.g., student services, facilities, etc.).
5% - Represents the department on business issues to the institutional community and serves on committees.
Bachelor's degree in related area and / or equivalent experience / training.
Advanced interpersonal skills including verbal communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Advanced written communication skills.
Advanced knowledge of a variety of administrative operational activities ideally including: basic fundraising processes, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines.
Advanced knowledge of common university computer application programs.
Ability to use discretion and maintain confidentiality.
Advanced skills in short- and long-term strategic planning.
Advanced skills in problem-solving.
Advanced skills in analysis.
Advanced skills in customer service.
Advanced knowledge of financial analysis and reporting techniques.
Advanced knowledge of common human resources policies and procedures.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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