TheSenior Program Assistants hold senior level technical or administrative positions that usually require several years of experience. They are responsible for office coordination activities while using various software programs. This position supports numerous management related activities while interacting with internal employees and outside clients. The Senior Program Assistant will have a high school degree or the equivalent and a minimum of three years professional work experience. Some persons holding an associate or bachelor’s degree may accept positions at this level in order to gain experience and/or exposure needed to obtain a Program Analyst position.
Program Specific Information
The Sr. Program Assistant will be supporting the Environmental Health team at NACCHO. This position will support Environmental Health projects including climate change, environmental health practice, food safety, vector control, water preparedness, and environmental health impacts of COVID-19. Top candidates will have subject matter expertise or familiarity with general environmental public health areas or specific to those aforementioned areas.
COMPETENCIES AND EXPECTATIONS:
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Seeks increased responsibilities; Asks for and offers help when needed.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly and efficiently.
POSITION SPECIFIC DUTIES:
Performs day-to-day administrative, logistics, and technical tasks in support of programmatic and internal activities associated with the completion of project deliverables, including:
Supporting communications with local health departments (LHDs) and other external partners and stakeholders at the local, state, national, and federal levels, including planning and managing meeting logistics; webinar, and conference call logistics; and disseminating program information via electronic distribution lists, websites, e- newsletters and other communication mechanisms;
Supporting the operation of NACCHO workgroups and other learning communities, including scheduling meetings, managing webinar and conference call logistics, compiling minutes, and assisting workgroup chairs and staff liaisons;
Supporting the provision of technical and capacity building assistance to LHDs and other partners and stakeholders at the local, state, national, and federal levels, including addressing NACCHO member questions about information technology (e.g., webinar registration), conference and meeting logistics, and general program information via email and phone, forwarding other questions to appropriate NACCHO staff, and tracking technical assistance requests and resource use;
Supporting the coordination and implementation of trainings, facilitated meetings, conference calls, conference sessions, and events for LHDs and other partners and stakeholders, including the duplication/production, packing and shipment of materials, coordinating travel logistics for members and other external partners and stakeholders, and preparing event spaces – occasional travel is required;
Processing check requests, travel expense forms, and other administrative paperwork;
Managing project files, including preparing contract submission paperwork, and processing invoices and payments;
Setting-up processes for tasks, such as for updating web content, tracking technical assistance; and
Assists project staff in other duties as assigned.
Sr. Program Assistants will have a high school degree or the equivalent and a minimum of three years’ work experience. Associate Degree or equivalent relevant field and two years related experience; or four years related experience and/or training; or equivalent combination of education and experience preferred. Some persons holding bachelor’s degrees may accept positions at this level in order to gain the experience or exposure needed to obtain a specialist position.
Experience working in an association environment preferred.
Knowledge of office practices, procedures and equipment.
Intermediate Excel knowledge.
Medium-level computer skills with Microsoft Office Word and Excel required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally required to sit.
Occasionally required to walk.
Occasionally required to reach with hands and arms.
Occasionally required to talk or hear.
Occasionally required to bend, lift or climb stairs.
Occasionally required to lift light weights (less than 25 pounds).
The noise level in the work environment usually is moderate
Full-time, Exempt, TERM: This position is considered a term position made possible through grant funding, some or all of which is scheduled to end July 31, 2021. While NACCHO will make every effort to secure continued funding, this position may be eliminated on July 31, 2021.
HIRING SALARY RANGE: $46,543 - $50,000
SELECTION PROCESS: We only accept applications that follow the electronic process. No phone calls please. This position is subject to background screening. Qualified applicants should send a cover letter, resume, one writing sample with salary requirements to: Lead Informatics position, using the following link:
NACCHO offers generous benefits plan including but not limited to 13 days of sick leave annual leave allowable accumulation up to 225 hours, and paid vacation leave, as well as other types of leave. NACCHO benefits include a generous health, dental, and vision plan, 5 percent of base salary contribution to 403(b) plan (not a matching contribution); paid short and long term disability plan and paid term life insurance. NACCHO also offers discounted gym membership.
At NACCHO, our commitment to equal employment opportunity and affirmative action seeks to ensure a work environment free of discrimination and harassment. We respect and value work force diversity among all employees and all those with whom we do business.
Internal Number: PN-269
National Association of City & County Health Officials