Initial Review Date (IRD) The Initial Review Date (IRD) for this job is: 10/1/2020
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Dept Marketing Statement Effective May 1, 2020, the UCSC Molecular Diagnostic Lab was approved as a temporary testing site by the California Department of Public Health, under CLIA certificate of accreditation - CDF-00002057, CLIA # 05D0687329 to provide COVID-19 testing. The lab will operate within the guidance and regulations put forward by the State of California, the County of Santa Cruz, the California Department of Public Health (CDPH), and the Food and Drug Administration (FDA). The Molecular Diagnostic Lab resides within the Office of Research (OR) and is supported by the OR Business and Operations team.
Under leadership of the Vice Chancellor for Research, the Office of Research has primary responsibility for research policy, planning and administration of the UC Santa Cruz Research enterprise. The Office of Research supports the research community through five units: the Office of Sponsored Projects, Research Development, Office of Research Compliance Administration, Industry Alliances & Technology Commercialization and the Office of Research Business & Operations.
The MDL Business and Operations Analyst will provide administrative and operational support for the UCSC Molecular Diagnostic Laboratory. This support will include vendor communications, placing/monitoring orders, developing a system for and managing accounts receivable, managing service provider contracts, developing budgets, managing all laboratory finances, preparing financial reports, providing human resource support in collaboration with Staff Human Resources, assisting with the preparation of emergency funding requests, and assisting with operational needs as they arise. The MDL Business and Operations Analyst will report to and be an integral part of the Office of Research Business and Operations team. This position will start off working remotely, and may remain remote if desired.
Pay, Benefits, & Work Schedule Salary Information: Starting Salary Range: $70,000 - $85,000/annually. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: 1 year from date of hire, with possibility of extension
Work Location: UC Santa Cruz main campus
Union Representation: None
Job Duties 40% - Manage, plan and administer operational support for the Molecular Diagnostic Laboratory, including vendor communications, placing/monitoring orders and managing service provider contracts. Administer facilities and space logistics and manage equipment needs. Perform studies for resource plans that include approaches, trends, sources and uses. Serve on committees as a reprsentative of the department/unit.
35% - Develop and prepare budgets and financial reports for funding which may be complex. Assist with preparation for emergency funding requests. Develop budget, a system for and managing accounts receivable and manage all laboratory finances. Perform recharge administration. Develop and implement procedures for supply inventory and to keep equipment in good working order.
15% - Coordinate and participate in a variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit / department. Gather, analyze, prepare and summarize HR reports.
10% - Provide input into non-technical portions of grant and contract proposals.
Bachelor's degree in related area and / or equivalent experience / training.
Strong interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as accounting and payroll, contract management, invoicing, vendor managmenet, and contracts and grants regulations and guidelines.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis and problem-solving.
Strong customer service skills.
Thorough knowledge of financial analysis and reporting techniques, and human resources policies and procedures for staff and academic employees.
Ability to multi-task with demanding timeframes.
Advanced knowledge of common computer applications, including Microsoft Office, Google Calendar or equivalent, etc.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization.
Ability to work collaboratively in a team environment.
Ability to work independently and innovatively with minimal direction.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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