Position Summary: This position performs and manages the financial, accounting, and other administrative activities of the organization to insure the Food Bank operates in an efficient, effective and legally compliant manner. The position has responsibility for managing the general ledger, budgeting and forecasting, financial audits, internal controls, accounting for grants and other restricted funds, and regulatory compliance.
Oversees the organization’s day-to-day accounting functions, financial and cash flow management, banking practices, financial reporting, payroll and annual audit process. Oversees all reconciliation work performed by other staff, including reconciliation of bank and investment statements, inventory, grants, prepaid and accrued expenses, and other general ledger accounts.
Oversees and monitors the integrity of data entry into the general ledger and management systems in order to accurately report and analyze financial activity.
Performs month-end closing procedures and preparation of monthly financial statements and reports within the allotted closing schedule.
Responsible for the financial administration of government and private grants, insures accurate and timely administration, proper revenue recognition, compliance, and effective communication to others in the organization.
Establishes and maintains appropriate internal control environment, systems, policies and procedures to ensure financial resources are properly managed and safeguarded.
Prepares financial analyses and other reporting for the Director of Finance and Accounting, Executive Director, Leadership Team and Board to track and report financial activities, status of funds, inventory, capital expenses and endowment spending. Prepare project budgets and other financial projections to support fundraising activities and other initiatives.
Coordinates development, oversight, and ongoing management of the annual budget. Effectively communicates budget process and spending deviations with department management to control expenses.
Coordinates Requests for Proposal (RFP) processes of new vendors and suppliers in order to maximize organizational stewardship and service from vendors.
Maintains knowledge of all financial systems and functions, and insures organization is leveraging these tools effectively by using system capabilities to improve processes.
Effectively leverages information technology and data analytics to enhance the financial reporting and internal control functions.
Works closely with the Analyst to ensure that analysis is integrated well with the accounting functions.
Supports the Director of Finance and Accounting by insuring efficient and timely department operations.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Supervise three full time employees: Two Senior Accountants and one Accounting Clerk.
Education and Experience:
Education: Bachelor’s degree in Accounting or related field. CPA or CMA preferred.
A minimum of 5 years’ experience in a senior accounting role.
Prior supervisory experience a plus. Ability to train staff and organize, prioritize and schedule work assignments.
Must be a skilled professional with strong accounting background.
Must have a strong working knowledge of generally accepted accounting principles, accounting systems and processes.
Experience with non-profit accounting and/or public accounting a plus.
Strong proficiency in Microsoft Excel a must; must be able to leverage technology effectively, as well as evaluate and implement new systems and processes.
Demonstrated leadership with the ability to lead, motivate and inspire people and obtain results through team-oriented environment.
Strategic visionary and sound judgment and strong operations focus with a “big picture” perspective.
Demonstrated experience in working independently and proactively to address problems.
Ability to work quickly under pressure to solve any accounting issues.
Excellent interpersonal skills for interacting with stakeholders.
Knowledge, Skills and Abilities:
Abide by the CPFB’s values and appropriate business ethics at all times.
Must be able to make independent decisions.
Ability to work as part of a high-performance team and be a strong team player.
Ability to multitask, including excellent attention to detail, accuracy, and meeting deadlines.
Knowledge of federal, state and private grant reporting procedures.
Ability to maintain confidentiality of all payroll and financial information.
Exhibit strong verbal, written, analytical, presentation, planning, time management and organizational skills. Ability to write, edit and proofread correspondence and presentation materials for accuracy and style.
Must be reliable, with high integrity and strong work ethic.
Ability to attend departmental and all-staff meetings as directed, staying informed of ongoing changes in department and overall organization.
Ability to operate standard office equipment (machines, tools, and devices) used in performing only the essential function include computer and related equipment, typewriter, calculator, photocopier, fax machine and telephone.
Physical Requirements or Licenses:
Ability to travel that may include consecutive overnight stays, and traveling by car, bus and airplane.
Valid driver’s license.
Conditions may include working closely with others, working alone and working protracted or irregular hours.
Must be able to occasionally lift or move up to 25 pounds.
The work environment is typically quiet.
Minimum 5 years professional experience with a non-profit desired. Excellent benefit package included. Applicants must submit a cover letter, resume and salary requirements by November 7, 2019 to Central Pennsylvania Food Bank, Department of Human Resources, 3908 Corey Road, Harrisburg, PA 17109 or email firstname.lastname@example.org.
About Central Pennsylvania Food Bank
Central Pennsylvania Food Bank is a nonprofit Pennsylvania corporation that sources, warehouses and distributes wholesome donated food for the benefit of individuals and families in need in 27 counties in Central Pennsylvania. The Food Bank operates a primary warehouse in Harrisburg, Pennsylvania and a satellite warehouse in Williamsport, Pennsylvania that distribute food in partnership with over 900 nonprofit member agencies that directly serve people in need. The Food Bank and our member agencies rely substantially on volunteer services to carry out their charitable activities.
The Food Bank receives donated food from growers, processors, wholesalers, retail grocers food drives and government programs. In recent years, consistent with national trends increases in demand have outpaced the supply of donated food, resulting in the need for the Food Bank to supplement its distributions with purchased product.
In addition to accepting food donations, the Food Bank solicits monetary donations from individuals, businesses, and other organizations to help fund the costs of carrying out its charitable mission. Individuals in need do not pay any costs for the food provided by the Food Bank.