The Associate Director Finance, Student Services Capital Planning and Auxiliary Services is a senior position in Student Services that will provide leadership and oversight of the financial, management, payroll, and administrative functions and systems that support Homewood auxiliary services operations. The Associate Director will additionally be responsible for strategically leading and managing financial capital planning activities for Student Services. Student Services is a broad, diverse and deep area of the University that includes Student Affairs, Integrative Learning and Life Design, Admissions and Financial Aid, and Student Health and Well-being.
Position reports to the Assistant Vice Provost, Finance & Administration / Divisional Business Officer for Student Services and is accountable to the Executive Director, Student Auxiliary Services. This position directs the financial operations of auxiliary services which includes developing and managing the budget for Community Living (Housing, Residential Life, Dining and Conferences/Events Services). Community Living includes a staff of approximately 130 full time and student employees and supports approximately 2800 on-campus residents in over 900,000 square feet of space. The Associate Director will also manage retail contracts with the JHU Bookstore, Credit Union, and other retail tenants, partnering with JH Real Estate when needed. This role performs complex financial analysis and planning for annual budgets and multi-year budgets in excess of $52 million including general and capital accounts.
Student Services capital planning includes support of both major and minor capital projects, with budgets ranging from <$5,000 to in excess of $200M. The position will oversee a capital budget in excess of $50M annually. The Associate Director is responsible for partnering with Johns Hopkins Facilities & Real Estate (“JHFRE”) and other internal stakeholders in the development of capital project budgets and ensuring these projects are budgeted and updated as projections change. In addition, this position works with Treasury and the Schools in the application and use of debt financing.
Essential Job Functions Include:
Implement the annual budget and multi-year planning process, including required projections and submission of final budgets.
Assist and advise Student Services and Community Living leadership with respect to strategic planning. Represent the department/unit and make formal presentations regarding overall fiscal status, budgeting strategies and methodologies. Provide financial consultation and direction for significant, critical and complex central and divisional projects, business operations and initiatives such as strategic master planning and budget deep dive analyses.
Meet with unit Managers and Directors on a routine basis to review financial results and account reconciliations. Provide guidance on resolution of financial issues and document current and future financial and resources needs of the units.
Develop expense and revenue pro formas for new Student Services and Community Living projects based on historical and current budget data.
Develop and recommend rates for student housing leases for eleven student housing buildings with approximately 2,746 beds/spaces. Develop and recommend rates for 16 meal plans. Over 2,800 students living on and off campus are enrolled each year. Compare rates to neighborhood rental market and peer institution programs.
Oversee the development and monitoring of budgets for Community Living general and capital funds. Provide profit and loss statements.
Develop complex and comprehensive financial reports for forecasting, trending, and results analysis.
Partner with JHFRE and other internal stakeholders around capital planning. Ensure project budgets developed by JHFRE are built into Student Services annual budgets and long-term plans.
Develop and disseminate monthly, quarterly, semi- annual and annual a set of management reports summarizing department financial status.
Stay up-to-date on project progress and update project budgets as projections change.
Partner with Treasury and the Schools in the application of debt financing.
Research trends and practices at peer institutions related to housing and dining systems costs.
Evaluate profitability and/or cost per facility/location, meal plan, event, space and/or student.
Serve on the Executive Director of Community Living’s senior leadership team which develops strategic planning, assures collaborate and efficient operations, and implements changes for all departments in the group.
Oversee the administrative and financial activities for Housing, Residential Life, Dining and Scheduling and Events: purchasing of goods and services through procurement and contract processes; payroll/HR services for 45 staff and 85 students; capital projects; accounts receivable/payable; staff reimbursements and review and approve travel transaction in SAP.
Supervise Financial Analyst and Accounting Specialist and assign projects; approve work schedules; allocate resources, approve transactions and documents, determine training needs and develop documentation of policies and operations procedures.
Review multimillion dollar contracts for outsourced services such as security, food services, commissions, property leases and maintenance agreements. Evaluate and develop terms; recommend revisions to Divisional Senior Leadership, Executive Director and unit Directors. Reconcile hourly, daily, weekly, monthly, quarterly, semi-annual and annual activity according to contract terms and develop cost models for budgeting and forecasting.
Develop management, narrative, and statistical reports. Provide management expertise for overall department financial and administrative systems. Develop and implement comprehensive financial systems and processes and recommend alternative methodologies for evaluating and allocating resource costs.
Serve on project committees and working groups.
Design complex financial reports utilizing the accounting system data (SAP) and assist in the dissemination of information in various formats to departments.
Advise and assist the Manager of IT for Community Living including the review of new applications (systems), problem-solving technical processes and enhancements to reporting capabilities.
Recommend enhancements to systems capabilities that streamline operations, maximize resources and reduce costs.
Oversees all HR processing for Community Living including annual salary increases, adjustments, hiring, disciplinary issues, payroll, compliance with federal regulations and leave of absences such as Family Medical Leave.
Oversee payroll administration for all Community Living (approximately 130 employees full-time and student staff).
Compiles data for recurring, periodic and special reporting regarding human resource/payroll matters.
Bachelor’s degree in business, finance, accounting or other related field.
Master’s Degree preferred. Additional directly related experience may substitute for education.
Seven to ten years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department center, or unit.
Special Knowledge, Skills & Abilities:
Previous supervisory experience.
Experience with detailed financial planning, projections, and bid/procurement processes.
Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines is required.
Classified Title: Associate Director Finance Working Title: Associate Director Finance, Student Services Capital Planning & Auxiliary Services Role/Level/Range: ATP/04/PG Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: Mon-Fri 8:30-5 Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001448-Student Affairs Business Office Personnel area: Homewood Student Affairs
The successful candidate(s) for this position will be subject to a pre-employment background check.
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