Date: August 2019 Classification & Title: 9341A1, Administrative Consultant/Analyst 1 Working Title: Business Manager, GEMS Agroinformatics Initiative Percent time: 100% Term: 12 month appointment Type: Continuing Department: CFANS Interdisciplinary Initiative Supervisor: Philip Pardey, Co-director GEMS Campus Location: 248 Ruttan Hall, St. Paul Campus
POSTION OVERVIEW The Business Manager is responsible for developing, implementing, and managing the administrative needs for the GEMS project team.
The Business Manager works independently with minimal supervision, able to balance many on-going projects simultaneously and functions as a liaison with Administrative groups in CFANS (College of Food, Agricultural and Natural Resources Sciences) and OVPR (Office of the Vice President of Research). This person also represents GEMS in Administrative groups across the University with general authority to make commitments on administrative policy and procedures. The Business Manager is a member of CFANS, and is responsible for coordinating all of the administrative functions for the GEMS team including streamlining workflows and improving operational efficiencies.
GEMS Agroinformatics GEMS, a joint CFANS and MSI (Minnesota Supercomputing Institute) agroinformatics initiative of the University of Minnesota, is a highly diverse international and interdisciplinary team of professionals. GEMS is re-imagining the relationships between data, institutions, and disciplines to inform and accelerate innovation within the food and agricultural sectors. The GEMS Agroinformatics Initiative makes genomics, environmental, management, and socioeconomic data inter-operable at varying spatial and temporal scales to generate actionable information and promote new innovation partnerships that accelerates and sustains growth in local and global food and agricultural systems. GEMS personal are based in the Cargill Building and Ruttan Hall on the St. Paul campus, and Walter Library on the main campus. This position is located in Ruttan Hall on the St. Paul Campus of the University of Minnesota, but will involve some time spent in Cargill Building and Walter Library. It is a unit within the Interdisciplinary Initiative Department of CFANS. For more information about GEMS and the scope of its programs, visit www.agroinformatics.org.
POSITION RESPONSIBILITIES The Business Manager will work closely with GEMS leadership to help manage GEMS operations, financial and human resources, and strategic budget management. This position will work closely with the GEMS management team to manage and implement grants, budgets, revenue, contracts, procurements, and management functions. The person in this position will be the GEMS financial liaison with numerous university entities and other organizations.
GEMS Business and Operations Management (70%) Strategic Management • Manage the business activities of GEMS, including developing, managing, and implementing budgets, contracts, financial reports and operation correspondence for internal and external sources • Represent GEMS with university and external entities regarding operations, financial and procedural administrative issues • Serve as GEMS interface with University accounting, procurement, and compliance • Develop and manage GEMS budgets and payroll distributions across programs • Develop, improve and manage administrative procedures within GEMS Grant Management • Member of grant proposal team that prepares GEMS grant applications with a focus on developing budgets and related documents • Manage accounting and business processes for GEMS grants and external sales • Review and approve invoices processed against contracts and grants and external sales • Manage sub-awards. Liaise with sub-award institutions and review sub-award invoices • Manage GEMS sponsored contracts for professional services • Prepare reports for principal Investigators and granting agencies • Work with internal and external auditors of GEMS sponsored projects
GEMS Administrative and Human Resource Management (30%) • Manage HR needs of GEMS (e.g., monitor and facilitate evaluation of job applications, on-boarding of new national and international staff, overseeing exit procedures for staff departing, position reclassifications) • Manage the administrative and operational aspects of new initiatives utilizing appropriate e-management tools
Start date: As soon as suitable applicant is found
REQUIRED QUALIFICATIONS • Bachelor’s degree in relevant field plus six years of experience or combined related education and work experience equal to ten years • Proficient in Word, Google Docs, Excel (pivot tables, formulae, graphing tools, etc.)
PREFERRED QUALIFICATIONS • Experience with electronic grant submission and management systems such as UMN’s EGMS • Experience developing operational procedures • Experience in grant programs, grant submission process, and with higher education sponsored projects (auditing, accounting, or pre- or post-award project administration). • Proven track record of developing effective relationships across disparate groups to organize and facilitate decisions and ensure implementation • Demonstrated success in working as part of productive, high-energy, output oriented teams • Familiarity with University of Minnesota Enterprise Financial System (EFS), policies, and procedures
Internal Number: 332602
About University of Minnesota, Twin Cities
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