General Purpose Under direction, performs complex financial, statistical and management analyses in the preparation and administration of general fund and categorical budgets; reviews college expenditures for compliance, budget availability and reasonableness; prepares financial/budget forecasts and reports; serves as college liaison on budget and expenditure issues; provides lead work guidance and direction to accounting support staff; and performs related duties as assigned.
Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Provides input in selecting, training and providing day-to-day lead work guidance and direction to other staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure that mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical/legal/regulatory requirements.
Provides input to supervisor on employee work performance and behaviors.
Serves as budget coordinator for an assigned college; compiles and analyzes data and prepares tentative budget documents by program for review by deans, managers and vice presidents; runs labor distribution reports, makes changes based on new/deleted positions and calculates/verifies all salary and benefit costs; compiles and analyzes data to prepare department/division requests for resources; as an ex officio member, serves on the college budget committee and participates in committee discussions; provides information requested by the committee in considering resource requests; prepares the tentative budget package including any approved resource requests and the committee's comments on all items for review by the college President; sends the approved budget package to the District for inclusion in the District-wide budget review and development process; prepares wish list packages with full justifications for consideration at the District level.
Develops budget plans for categorical grants funded by the State Chancellor's Office; works with program managers to allocate funds to salary/benefit and expenditure accounts; submits the approved plan to the State Chancellor's Office and uploads to the District financial and accounting system.
Participates in developing budgets for new and renewal grant-funded programs and activities; reviews Labor Distribution Reports to verify and calculate payroll and benefit costs; verifies the allow ability of planned program expenditures; ensures requirements for matching and in-kind funds are planned for; calculates budgets based on fiscal cycles for District and funding sources; reviews any issues and concerns with program managers to ensure resolution.
Reviews monthly, quarterly, semi-annual and annual expenditure reports for general fund and categorical/grant-funded budgets; verifies and may calculate payroll and benefit costs; reconciles labor distribution reports to the general ledger and makes adjustments to labor distribution reports as necessary; verifies the allow ability of planned program expenditures under funding program requirements and ensures complete documentation to support expenditures.
Reviews and approves all college expenditures for compliance, reasonableness and budget availability, including purchase requisitions, invoices, check requests, travel and conference requests, reimbursement requests and other expense-related forms; verifies expenditures are allowable, in compliance with District policies and procedures and changes to the correct budget and object codes; requests additional supporting information when necessary; approves budget and expenditure transfers to correct errors; serves as liaison with District Finance Office on budget and expenditure issues such as allocations for categorical funding and the allow ability of expenditures.
Prepares and maintains detailed schedules for all unrestricted and categorical funds, prepaid expenditures, contingency balances and campus reserve funds; prepares expenditure projections; monitors encumbrances and expenditures and calculates budget usage and fund percentages; verifies monthly labor distribution reports and takes action to correct any discrepancies; reconciles expenditures with the general ledger; ensures expenses are posted to the correct budgets and accounts; prepares budget and expenditure adjustments and transfers to correct discrepancies and submits for approval.
Prepares a variety of complex budget reports to assist with college planning and decision making; updates and maintains the college's master position control file; prepares forecasts to identify potential added costs or salary savings; works with deans and managers to plan for any follow-up action required.
Schedules, assigns and reviews the work of staff engaged in preparing and processing accounting forms and transactions, performing reconciliations and generating financial and accounting reports.
Serves as a technical resource to grant staff and college management on grant funding issues and opportunities; provides training to college managers and staff on District budget processes and procedures.
Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
Participates on District committees to develop new fiscal policies and procedures; coordinates with other colleges on grant reporting and allow ability of expenditures to ensure consistent District-wide practices.
Coordinates and conducts audits of college fixed assets and inventory.
Theory, principles and practices of budget development and administration.
Principles and practices of public administration including purchasing, contracting and maintenance of public records.
Applicable state and federal law, regulations and policies governing budgeting with particular reference to community college districts.
General principles and practices of grant writing and grants administration.
District policies, procedures and practices governing budgeting, purchasing, accounts payable processing, cash handling and receipting and related financial transactions.
General accounting principles, methods and practices including audit practices and procedures.
Use and operation of applicable modules of the District's enterprise accounting and finance systems.
State and federal laws and regulations applicable to the application for and administration of grants and categorically funded program for a variety of programs and functions, including 2 CFR 200.
Sources of information relating to requirements for administration of grant and categorical programs such as the Education Department General Administrative Regulations (EDGAR) and Uniform Guidelines for Federal Awards (UGG), as well as the California Community Colleges Budget Accounting Manual (BAM) for guidelines on the General Fund, State Categorical programs, dorms, food service, and enterprise funds.
Computer tools and software, particularly as related to statistical analysis, modeling, data management and manipulation.
Customer service practices and etiquette.
Principles and practices of sound business communication including English usage, spelling, grammar and punctuation.
Modern office practices, procedures and equipment including appropriate software applications.
Safety policies and work practices applicable to the work being performed.
Basic principles and practices of employee work guidance and direction.
Personnel Commission Rules, Administrative Regulations, Human Resources procedures and collective bargaining agreements.
Skills and Abilities to:
Plan, organize, supervise and integrate the activities of assigned staff engaged in performing accounting operations duties at an assigned college.
Analyze complex program, budget, compliance, administrative, operational, organization and policy issues/problems, evaluate options and alternatives and reach sound conclusions to achieve college strategies and goals consistent with District, state and federal policies and procedures.
Read, understand, interpret and apply state and federal requirements and guidelines for the administration of grant and categorically-funded programs, particularly with regard to the allow ability of expenditures and other compliance requirements.
Make highly detailed comparisons, calculations and tabulations of financial data and review accounting and related documents accurately and with high attention to detail.
Work collaborative between college administrators, program managers and staff to communicate clearly about and find solutions to technical compliance and accounting issues.
Represent the college effectively in interactions with District Office managers and staff, state and federal agency representatives, other colleges and community partners.
Set priorities and exercise sound judgment within areas of responsibility.
Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
Communicate effectively, both orally and in writing.
Understand and follow written and oral instructions.
Operate a computer and use standard business software.
Establish and maintain effective working relationships with all those encountered in the course of work.
EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in business or public administration, finance, accounting or a related field, and at least four years of progressively responsible experience in performing complex financial, statistical and budgetary analyses, preferably in a community college district or governmental agency; or an equivalent combination of training and experience.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.
PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to stand and walk; and lift up to 10 pounds and occasionally up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new information and skills; perform highly detailed work on multiple concurrent tasks; and interact with managers, employees, vendors and others encountered in the course of work.
WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees work under typical office conditions and the noise level is quiet.
The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.
APPLICATIONSUBMISSION To move forward in the selection process, you must complete an online application through our web site athttp://www.schooljobs.com/careers/scccd.Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application.
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process.
The assessment process will also include an online competency assessment (45% weight) and an oral interview assessment (55% weight). Of those achieving a passing score on the competency assessment, only the 10 highest scoring candidates, plus ties, will be invited to the oral interview assessment. Passing score is 75% out of 100% on each assessment section.
The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application.
ELIGIBILITYLIST Candidates who attain a passing score on each part of the assessment will be placed in rank order on a district wide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies in this classification districtwide for at least six months.
PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.
ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
State Center Community College District is an Equal Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer.
State Center Community College District is committed to lifelong learning and success for all students by providing accountable, accessible, innovative and quality educational programs and services that enable productive citizenship in a diverse, global society.